- the information identifying you that we collect;
- how we use this information;
- the legal basis upon which we process it;
- with whom it is shared; and
- how it is stored.
This policy also describes other important topics relating to your personal information and privacy.
Table of Contents
- WHAT PERSONAL INFORMATION DO WE COLLECT?
- USE OF PERSONAL INFORMATION WE COLLECT
- SHARING OF PERSONAL INFORMATION
- YOUR PRIVACY CHOICES
- ADDITIONAL INFORMATION
- HOW TO CONTACT US
- WHAT ARE COOKIES?
- WHAT TYPES OF COOKIES DO WE USE?
- WE MAY TRACK WHETHER YOU OPEN EMAILS THAT WE SEND
- HOW TO MANAGE COOKIES ON OUR WEBSITE
- DISABLING COOKIES
- DISABLING OTHER COOKIES
- FURTHER INFORMATION
WHAT PERSONAL INFORMATION DO WE COLLECT?
We collect personal information of all Users, which includes:
· your name;
· phone number;
· email address.
We collect personal information of visitors to the Site and users of the Services (see the Online Tracking section below), which include;
· Internet Protocol (IP) address;
· browser type;
· your Internet Service Provider (ISP);
· website referring/exit pages;
· platform type;
· date/time stamp;
· other information related to your use of the Site.
We may receive some personal information about you from third parties such as public websites and social media platforms.
If you participate in our surveys, contests, promotions or trainings, we may collect additional personal information about you in connection with your response.
Additional content regarding COLLABORATE Space services
We collect this personal data to provide you with the best experience with our Services. Mostly, we gather Personal Data directly from you, directly from your devices, or directly from someone who communicates with you using COLLABORATE Space Services, such as a meeting host, participant, or caller. Some of our collection happens on an automated basis – that is, it’s automatically collected when you interact with our Products. In certain instances, you can choose whether to provide Personal Data to COLLABORATE Space, but note that you may be unable to access certain options and services if they require Personal Data that you have not provided.
We may also obtain information about you from a user who uses COLLABORATE Space. For example, a user may input your contact information when you are invited to a COLLABORATE Space meeting or call. Similarly, a COLLABORATE Space meeting host may record a COLLABORATE Space meeting and store the recording on our system. If a COLLABORATE Space meeting participant decides to record a meeting, that person is responsible for obtaining any necessary consent from you before recording a meeting.
Customer Content is information provided by the customer to ClearOne through the usage of the service. Customer Content includes the content contained in cloud recordings, and instant messages, files, whiteboards, and shared while using the service. Customer Content does not refer to data generated by ClearOne’s network and systems (i.e., data that ClearOne creates because the customer is using the system (e.g., meeting routing information and other meeting metadata).
If you participate in a Recorded Meeting or you subscribe to ClearOne cloud recording services, we collect information from you in connection with and through such recordings. This information may include Personal Data. Meeting hosts are responsible for notifying you if they are recording a meeting, and you will generally hear a notice or see an on-screen notification when recording is in progress.
USE OF PERSONAL INFORMATION WE COLLECT
We, or third party data processors acting on our behalf, collect, use and store the personal information we collect to:
- allow you to access and use our Site;
- communicate with you (see Communicating With You section below);
- register users;
- process requests and or services;
- provide technical support;
- customize preferences;
- recognize you when you return to our Site;
- enable you to participate in our surveys, contests, or trainings;
- administer our Site;
- ensure the security of our services and our Site;
- comply with any procedures, laws and regulations which apply to us – this may include where we reasonably consider it is in our legitimate interests or the legitimate interests of others to comply, as well as where we are legally required to do so; and
- establish, exercise or defend our legal rights – this may include where we reasonably consider it is in our legitimate interests or the legitimate interests of others, as well as where we are legally required to do so.
Additional information about COLLABORATE Space services
Some of this information may be shared with other meeting participants. For example, all messages and content you share in a meeting, including Personal Data about you or others, will be available to all other participants in that meeting (unless you elect to chat with a subset of meeting participants). If you invite another user who is not already in the meeting, when that user tries to join the meeting he or she will be able to see the list of other users in the meeting, as well as other invitees joining the meeting.
Your use of certain product features will result in the sharing or publication of some of your Personal Data. For example, if you participate in a COLLABORATE Space discussion forum or chat room, you should be aware that the information you provide there will be made broadly available to others, who have access to that discussion forum or chat room.
We may collect information about your broad geographic location (city-level location) when you are using our Services or have them installed on your device. We use this information for service-related purposes (such as optimizing your connection to our data center), supporting compliance (such as by telling us where you’re located, which can determine what laws or regulations apply to you. We do not “track” you using location data and we only use this information in connection with providing the best experience with the services to you.
We do not allow marketing companies, advertisers, or anyone else to access Personal Data in exchange for consideration of any kind.
COMMUNICATING WITH YOU
We will contact you (including by email) with information about our products, services and offers which either you request, or which we believe you may be interested in (including through newsletters, alerts, and reminders about recurring events), unless you have told us that you don’t want to receive these message, or, otherwise, if it is in our legitimate interests, for business development and marketing purposes. From time to time we will send you service-related emails, such as a welcome email when you register for certain Site offerings.
If you provide us personal information when you communicate with us (including in person, by phone, or via email) this information may be shared with a Business Partner Services or technical representative, employee, or expert that is most likely to be able to address your inquiry. This information will be used only for the purpose of responding to your inquiry.
OPINION POLLS AND SURVEYS
We may share personal information we collect from your responses to opinion polls or surveys with third parties. If we do so, we will provide you with notice and the opportunity to consent.
CONTESTS AND Promotions
If you subscribe to a promotion conducted by ClearOne and/or one of our partners, we may contact you in connection with that particular promotion, including in order to update you regarding your status, administer the promotion, or let you know that a promotion has ended.
Like most websites, we, our service providers, and our third-party partners may collect certain information about your interaction with our Site. This information may be stored in log files. Information stored in log files may include IP addresses, browser type, internet service provider (ISP), referring/exit pages, platform type, date/time stamp, and other information.
Your Privacy Choices, the legal basis on which we use your personal information and right to control our use of your personal information, are described below.
LEGAL BASIS FOR USE OF YOUR PERSONAL INFORMATION
- our use of your personal information as is necessary to complying with our legal obligations;
- where none of the above apply, use of your personal information is necessary for our legitimate interests or the legitimate interests of others (for example, to ensure the security of our Site).
Our legitimate interests are to:
- run, grow and develop our business;
- operate our Site;
- carry out marketing, market research and business development
SHARING OF PERSONAL INFORMATION
We may need to share your personal information with our contractors in the course of operating our business and providing products or services to you. These contractors include vendors and suppliers, including but not limited to suppliers of technical and support services, logistic providers, and cloud service providers that provide us with technology, services and/or content for the operation and maintenance of our Site. We will also share your personal information with companies that assist us in our marketing, advertising and promotional activities and analytics and search engine providers that assist us in the improvement and optimization of our Site.
We may also disclose and use anonymized, aggregated reporting and statistics about users of our website and from interactions with us on social media for the purpose of internal reporting or reporting to our group or other third parties, and for our marketing and promotion purposes. None of these anonymized, aggregated reports or statistics will enable our users to be personally identified.
If you have a password protected COLLABORATE Space account, we will use your account information to verify your identity. If not, we will ask you to provide additional information needed to verify your identity. The type and amount of information we request will depend on the nature of your request, the sensitivity of the relevant information, and the risk of harm from unauthorized disclosure or deletion.
DISCLOSURES REQUIRED BY LAW OR FOR BUSINESS PURPOSES
In our sole discretion, we may also disclose information we collect to a third party when we believe it is reasonably necessary to investigate or prevent harm, fraud, abuse, or illegal conduct, including to enforce or apply our terms and conditions or any other agreement or to respond to any claims, or to protect our rights or the rights of a third party.
Information collected from this Site may also be transferred as part of a merger or other combination, or as part of a restructuring, bankruptcy, transfer of assets, or to our successors in interest.
RETENTION OF PERSONAL INFORMATION
We keep your personal information for no longer than necessary for the purposes for which the personal information is processed. The length of time we retain personal information for depends on the purposes for which we collect and use it and/or as required to comply with applicable laws and to establish, exercise or defend our legal rights.
YOUR PRIVACY CHOICES
UPDATES TO YOUR INFORMATION
You can contact us at any time to update, change or delete personal information ClearOne maintains about you.
Users who no longer wish to receive our newsletters, alerts, or promotional communications may opt-out of receiving these communications at any time.
RIGHTS IF YOU ARE LOCATED IN THE EUROPEAN UNION
If you are accessing our Site from the European Union, then you have certain rights in relation to your personal information which are set out below. If you would like further information in relation to these or would like to exercise any of them, please contact us by email using the details below at any time. You have the right to request that we:
- provide access to any personal information we hold about you;
- update any of your personal information which is out of date or incorrect;
- delete any personal information which we are holding about you;
- restrict the way that we process your personal information;
- stop processing your personal information for direct-marketing purposes;
- provide your personal information to a third party provider of services;
- provide you with a copy of any personal information which we hold about you; or
- consider any valid objections which you have to our use of your personal information.
We will consider all such requests and provide our response within a reasonable period (and in any event any time period required by applicable law). Please note, however, that certain personal information may be exempt from such requests in certain circumstances. If an exception applies, we will tell you this when responding to your request. We may request you provide us with information necessary to confirm your identity before responding to any request you make.
HOW TO EXERCISE YOUR CHOICES
You may notify us of your choices or preferences by accessing your “Account Info” on the Site, or by contacting us as set forth in the “How to Contact Us” section below.
TRANSFERS OF PERSONAL INFORMATION
ClearOne is based in the United States and therefore personal information collected from this Site and provided in connection with ClearOne Services will be transferred to and processed in the United States, and may be transferred and processed to other countries outside of your country of residence. We may also transfer personal information to service providers or other third parties with whom we have contractual agreements. Other countries where your personal information may be processed may have different legal protections for personal information than your country of origin, including different standards for access by law enforcement, courts, or other governmental authorities.
Further details on the steps we take to protect your personal information in these cases is available from us on request by contacting us at any time.
THIRD PARTY WEBSITES
We may share aggregated information about you with third parties. Aggregated information is non-personal information about you that is combined with the non-personal information of other users. We may not limit the third parties' use of the aggregated information.
YOUR CALIFORNIA PRIVACY RIGHTS
ACCESS BY CHILDREN OR MINORS
Our Site is not directed to children under the age of 13. We do not knowingly collect any information from children under 13.
We take precautions to protect information that we collect from our Users. We protect the information entrusted to us by taking all reasonable precautions to safeguard the confidentiality of personal information, including through use of appropriate physical, technical and administrative safeguards and measures. These protections include restricting access to personal information to employees who need the information to perform a specific job. ClearOne provides its employees training on its security and privacy practices. Technical safeguards and measures include use of encryption, passwords for access to our systems and use of anti-virus software.
However, in the course of provision of your personal data to us, your personal information may be transferred over the internet. Although we make every effort to protect the personal information which you provide to us, no information security safeguards can be guaranteed to be completely secure, so you should use caution whenever providing personal information online, electronically or otherwise. Once we have received your personal information, we will use strict procedures and security features to prevent unauthorized access to it.
Where we have given you (or where you have chosen) a password which enables you to access your online account, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.
HOW TO CONTACT US
If you have any questions or comments about this Privacy Notice, or if you would like us to update information we have about you or your preferences, please contact us by email at
You also may write to us at:
Attn: Executive Administration
5225 Wiley Post Way, Suite 500
Salt Lake City, UT 84116
You may also make a complaint to the data protection authority in the European Union country where we you are based. If you are unsure which data protection authority to contact, please contact us. Alternatively you may seek a remedy through local courts if you believe your rights have been breached.
WHAT ARE COOKIES?
Cookies are small text files which are sent to your browser when you visit our website. When you visit our website again, the cookie allows our website to recognize your browser. When you visit our website, cookies may also be sent to your browser by other websites that are used for advertisements on other sites you may visit.
Cookies are useful because they help us make your website experience more enjoyable. They allow us to recognize your device (e.g. your laptop or mobile device) so that we can tailor your experience of our website. You can find out more about cookies at: www.allaboutcookies.org.
Cookies do many different jobs on this website, such as letting you navigate between pages efficiently, remembering your preferences, remembering your username and password, letting us analyze how well our website is performing, and improving your experience.
WHAT TYPES OF COOKIES DO WE USE?
We want you to understand the different types of cookies that we use on our website. Some of these cookies are essential to the operation of our website. Others are not essential but help to improve our website by collecting user information or try and improve your experience of our website by remembering your choices.
Generally, our cookies perform up to four different functions:
TYPE 1 – STRICTLY NECESSARY COOKIES – WHICH ENABLE SERVICES YOU HAVE SPECIFICALLY ASKED FOR
We use several cookies which are essential to the operation of this website. For example, these types of cookies let us identify subscribers and ensure they can access the subscription-only areas of this website, enable our website to remember you, provide the necessary security your visit to our website requires, and help ensure the content of the pages you request load quickly. Without these cookies, services that you have asked for cannot be provided.
TYPE 2 – PERFORMANCE COOKIES – WHICH COLLECT ANONYMOUS INFORMATION ABOUT THE WEB PAGES YOU VISIT
These cookies collect information about how visitors use our website. These performance cookies don't collect information that identifies you as an individual – all information they collect is aggregated and anonymous. The information gathered is only used to improve how our website works.
We use Google Analytics on our website to help us analyze how our website is used. You can find out more about this popular website analytics tool here: http://www.google.com/analytics/index.html. Google Analytics uses performance cookies to track visitor interactions. You can find out more about how it protects your data here: http://www.google.com/analytics/learn/privacy.html.
TYPE 3 – FUNCTIONALITY COOKIES
These cookies allow our website to remember choices you may make, such as, remembering your username, the region you are in, and changes you make to various other parts of our website which you can customize if any.
TYPE 4 – TARGETING OR ADVERTISING COOKIES WHICH REMEMBER YOUR BROWSING HABITS TO TRY AND DISPLAY RELEVANT ADVERTISING WHEN YOU VISIT OTHER ONLINE SITES.
These cookies track your browsing habits so that we can show you advertising which we hope is relevant to your interests. We believe it is useful to show you advertisements that are tailored to your interests. These advertising cookies use information about your web browsing activity to group you with other users who have similar interests and show you advertisements based upon those interests.
These types of cookies are also used to limit the number of times you see an advertisement as well as to help measure the effectiveness of advertising campaigns.
WE MAY TRACK WHETHER YOU OPEN EMAILS THAT WE SEND
Our emails may contain a web beacon to track who opens an email, when, and whether that user clicks on any of the links in the email. We may use this information to help us analyze which of our users are interested in particular topics. When you delete the email, the web beacon will be deleted.
HOW TO MANAGE COOKIES ON OUR WEBSITE
Cookies do many important jobs on our website and help to make your online experience more personal and more enjoyable.
However, you can disable all our cookies if you choose. If you do so, you may find that significant parts of our website do not work at all, or do not work correctly.
If you would like to disable targeting, advertising or cookies, which remember your browsing habits and try and display relevant advertising when you are online, you can visit https://www.youradchoices.com/.
You can also manage this type of cookie in the privacy settings on the web browser you are using. Please see below for more information.
DISABLING OTHER COOKIES
You can disable and/or delete all types of cookies by using your browser settings. Cookies are generally easy to disable and/or delete but how you do so varies from browser to browser.
If you are a resident of certain states or countries, you may have the right to:
- Obtain information regarding the collection, processing, and sharing of your personal information;
- Access the personal information we have obtained about you, if any;
- Correct your personal information;
- Delete your personal information;
- Request an electronic copy of your personal information; and/or
- Object to the use of your personal information for certain purposes.
To submit a privacy request, please contact us at firstname.lastname@example.org. For more information about your state or country specific privacy notice and rights please click here. We will not discriminate against individuals who exercise these rights.